Note

In the app, many “accounting” functions are in Finance and Reports (expenses in /financials/expenses, tax models in /reports/tax-forms), not in a single menu called “Accounting”.

📊 Accounting

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What are you going to learn here? How to keep your company's accounting: expenses, income, results and tax obligations.

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🎯 What is the Accounting module?

This module helps you know the financial health of your company.

Examples of use:

• Know if you win or lose money this month
• Control expenses (fuel, material, payroll)
• See the cash flow (money coming in and going out)
• Prepare data for the manager/management
• Export to accounting programs (Sage, A3...)

⚠️ IMPORTANT:

PoolControl DOES NOT replace your manager/management.
Provide the data, but the tax advisor must validate it.

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🏗️ Key concepts

1️⃣ Income vs Expenses

Concept	What is it	Example
INCOME	Money coming in	Invoices paid by clients
EXPENSES	Money going out	Purchases from suppliers, payrolls
BENEFIT	Income - Expenses	If it is positive, you earn money

2️⃣ Cash Flow

DINERO EN CAJA:

Lunes:   +2.000€ (remesa bancaria cobrada)
         -  500€ (compra proveedor)
         ─────────
         = 1.500€

Martes:  +  300€ (venta en tienda)
         - 1.200€ (nómina técnicos)
         ─────────
         =  -900€ (¡cuidado!)

Positive cash flow: You have money to pay.
Negative cash flow: You are spending more than you earn.

3️⃣ Supported VAT vs. Output VAT

Type	What is it	When
Supported VAT	VAT that YOU pay	When buying from suppliers
Output VAT	VAT that YOU charge	When selling to clients
Payable	Impacted - Supported	Quarterly to the Treasury

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📋 What can you do here?

✅ Expenses

• Record company expenses
• Categorize (fuel, material, services...)
• Attach tickets/invoices
• Control expenses by category

✅ Income

• View income by period
• Compare with the same period last year
• Analyze by type of client

✅ Financial Dashboard

• Balance sheet
• Income statement
• Evolution graphs
• Financial ratios

✅ Taxes

• VAT summary
• Models 303 (quarterly)
• Form 347 (operations with third parties)
• Export for manager

✅ Export

• Export to Excel
• Export to Sage
• Export to A3
• Standard accounting format

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🗺️ Navigation map

📁 ACCOUNTING
│
├── 💸 [Expenses](./expenses)
│   └── Record and categorize expenses
├── 📈 [Financial Dashboard](./financial-dashboard)
│   └── Balance, results, charts
└── 🧾 [Taxes](./taxes)
    └── VAT, tax forms, export

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🎓 Accounting glossary

Term	Meaning
Income	Money that enters the company
Expense	Money that leaves the company
Benefit	Income minus expenses
Cash flow	Money flow (inflows and outflows)
Supported VAT	VAT you pay when purchasing
Output VAT	VAT that you charge when selling
Amortization	Equipment expenditure spread over years
Provisions	Money set aside for future expenses

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💡 When to use each function?

I want to know if I earn money:

→ Go to Financial Dashboard → Income Statement

I need to declare quarterly VAT:

→ Go to Taxes → VAT Summary → Export to manager

I have purchased fuel:

→ Go to Expenses → Register expense → Category: Transportation

I want to see how this year goes vs last year:

→ Go to Financial Dashboard → Annual comparison

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📊 Numbers don't lie

Accounting tells you the truth about your business.

Expenses