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Business/Logistics: Assistant (MRP), Provider Orders, Stock Entries, Supplier Invoices and Payments, Shipping. Suppliers in catalog. Requires STOCK_PRO in many cases.

📦 Purchasing and Suppliers

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What are you going to learn here? How to buy products from suppliers, manage orders and control payments.

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🎯 What is the Purchases module?

This module is used to buy products that you will later use or sell.

Examples of use:

• Buy chlorine from the supplier Químicos del Mar
• Place an order for material to replenish stock
• Record when the merchandise arrives
• Control what to pay to each supplier

Flow of a purchase:

1. NECESITAS PRODUCTO
        ↓
2. Creas PEDIDO al proveedor
        ↓
3. Proveedor te envía mercancía
        ↓
4. Registras RECEPCIÓN (qué llegó)
        ↓
5. Proveedor te envía FACTURA
        ↓
6. Pagas la factura

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🏗️ Key concepts

Order vs Reception vs Invoice

Document	When is it created	What does it represent
Order	Before receiving	Purchase request
Reception	Upon receiving	What really arrived
Invoice	After receiving	What should you pay

Real example:

1. You order 100kg of chlorine (ORDER)
2. You receive 100kg (RECEPTION)
3. They send you an invoice for €500 (INVOICE)
4. You pay €500 (PAYMENT)

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📋 What can you do here?

✅ Suppliers

• Supplier catalog
• Contact details
• Payment terms
• Purchase history

✅ Orders

• Create orders to suppliers
• Send by email
• Status tracking
• Cancel orders

✅ Receptions

• Register merchandise entry
• Check against order
• Accept partial or total
• Record incidents (breakages, faults)

✅ Supplier invoices

• Record invoices received
• Associate to orders/receptions
• Control expirations

✅ Payments

• Record payments to suppliers
• Control pending effects
• Generate bank remittances

✅ Shopping Suggestions

• Detect low stock
• Suggest optimal quantities
• Generate automatic orders

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🗺️ Navigation map

📁 PURCHASING
│
├── 🏭 [Suppliers](./suppliers)
│   └── Supplier catalog and management
├── 📝 [Orders](./orders)
│   └── Create and manage orders
├── 📦 [Receipts](./receipts)
│   └── Record goods receipt
├── 📄 [Invoices & Payments](./invoices-payments)
│   └── Received invoices and payments
└── 💡 [Purchase Suggestions](./purchase-suggestions)
    └── Low stock and automatic orders

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🎓 Shopping Glossary

Term	Meaning
Supplier	Company you buy from
Order	Formal purchase request
Reception	Confirmation of what arrived
Delivery note	Supplier delivery document
Invoice	Supplier Collection Document
Expiration	Payment deadline
Effect	Payment document (receipt, promissory note)
Remittance	Bank payments set

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💡 When to use each function?

You need to buy more bleach:

→ Go to Purchase Suggestions or create Direct Order

A truck just arrived:

→ Go to Receptions and record what arrived

Supplier sends you invoice:

→ Go to Invoices and register it to pay it later

It's day to pay suppliers:

→ Go to Payments and generate a bank remittance

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📦 Well-managed purchases = Healthy business

Without stock there is no work. Buy on time and control payments.

Suppliers